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💼 Payrollintermediate⏱️ 10 minutes5 steps

Processing Monthly Payroll

Run the monthly payroll calculation and approve salary disbursements

Available for:SUPER ADMINSCHOOL ADMIN
1

Navigate to Payroll > Process

Go to Payroll > Process Payroll. Select the month and year.

Screenshot: /help/screenshots/process-payroll-page.png

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2

Review Attendance Summary

The system shows each staff member's working days, leaves, and absences for the month.

Screenshot: /help/screenshots/payroll-attendance-summary.png

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Pro Tips:

  • • Ensure staff attendance is fully marked for the month before processing
3

Calculate Payroll

Click "Calculate" to generate net salaries based on structure, attendance, and deductions.

Screenshot: /help/screenshots/calculate-payroll.png

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Pro Tips:

  • • LOP (Loss of Pay) is auto-applied for unauthorised absences
  • • Review any anomalies flagged in orange
4

Approve & Finalize

Review the payroll summary and click "Approve". This locks the payroll for the month.

Screenshot: /help/screenshots/approve-payroll.png

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Pro Tips:

  • • Once approved, individual entries can only be edited by Super Admin
5

Generate Payslips

After approval, click "Generate Payslips" to create downloadable PDF slips for all staff.

Screenshot: /help/screenshots/generate-payslips.png

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Congratulations!

You've completed the "Processing Monthly Payroll" guide. You're now ready to use this feature!

📚 Related Guides

👩‍💼

Marking Staff Attendance

3 minutes

💼

Setting Up Salary Structures

15 minutes

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